Number of items loaned
Faculty, staff and student loans should be limited to not more than
75 volumes at any one time (not including interlibrary loan
volumes). Loans in excess of this number to any one individual
impair the libraries' collections and the ability of students
and other faculty to use them. Although library materials
can be recalled, few library users actually do so, preferring
to use only those items which are in the libraries when
they are required. There are also many users who browse
shelves for relevant books, rather than searching for items
in the catalog. The latter individuals are particularly
disadvantaged when a faculty member's scholarly interests
result in a large number of books on a particular focused
subject being absent from the shelves. Finally, in our collective
experience, we judge that 75 volumes borrowed from the libraries
at any one time are adequate to support active teaching
and research requirements. Individuals who desire a temporary increase to this policy should make a request in writing to the Librarian of the College, indicating the reason and the time-period for the exception. In most cases, for faculty, the limit will be increased to 100 items through the end of the semester in which the request is made; in some cases, the increase will extend through the academic year.
Renewal procedures
Faculty and staff members may renew books once by telephone
or by paper or electronic mail. However, the maximum length
of time a faculty or staff member may retain a book without
returning it physically to the libraries is twenty-four
months (unless sooner recalled for another user). After
two years, all faculty and staff are expected physically
to return library materials in order to renew their loans.
This requirement is necessary to insure that all apparently
charged materials can be accounted for and that those which
cannot are replaced in a timely manner.
Lost library materials
The Instructional Support Committee reaffirms the policy
established by one of its predecessor bodies, the Library
and Bookstore Committee: Faculty and staff are expected
to pay promptly replacement costs of any library materials
lost while charged out to them.
